Privacy Policy

Effective date 1st January 2024

1. Introduction

This Privacy Policy outlines how Alastair Devine ("I", "me", "my"), a civil celebrant based in the United Kingdom, collects, uses, stores and protects your personal data. I am committed to ensuring that your privacy is protected and that your data is processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data I Collect

I may collect and process the following personal data:

- Full names, addresses, phone numbers and email addresses
- Dates of birth, relationship history and family information (as provided for ceremonies)
- Details relevant to the planning and delivery of ceremonies
- Any information voluntarily shared during meetings or correspondence

3. How I Collect Data

I collect data when:

- You contact me via phone, email, my website or in person
- You complete a booking form or questionnaire
- We hold planning meetings for your ceremony

4. Why I Collect Your Data

I process your data for the following purposes:

- To plan and deliver a personalised ceremony
- To communicate with you regarding arrangements
- For record-keeping and legal compliance
- To issue invoices and manage bookings

5. Lawful Basis for Processing

My lawful bases for processing your data are:

- Contract: Data is required to fulfill my agreement to provide celebrant services
- Legal obligation: To comply with tax or business record-keeping requirements
- Consent: Where you have given explicit permission (e.g. for testimonials or photography)

6 How Your Data is Stored

- Data is stored securely on password-protected devices and/or encrypted cloud services
- Physical documents are kept in a locked location
- Data is retained for no longer than necessary, typically up to six years for accounting purposes

7. Sharing Your Data

Your data is never sold or shared for marketing. I may share data with:

- Venues or service providers directly involved in your ceremony, with your consent
- HMRC or legal authorities, if required by law

8. Your Rights

Under the UK GDPR, you have the right to:

- Access the personal data I hold about you
- Request correction or erasure of your data
- Object to or restrict certain types of processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Contact Me

If you have any questions about this policy or your data, please contact:

Alastair Devine
Civil Celebrant
01482 849717/07767 813581
[email protected]
https://www.alastairdevine.co.uk

10. Changes to This Policy

This Privacy Policy may be updated from time to time. The most recent version will always be available on my website or by request.